Full Profile : As a one stop solution we can provide document scanning and image archiving, direct mail fulfilment, email broadcasts, inbound document management, goneaway updating, , and data capture. We have over 35 years experience in this sector and have specialisms with the Charity sector, Public sector, Finance Sector, Publishing sector, IT & Telecoms sector & Automotive sector. We also undertake work via a third party, often marketing, advertising, or market research agencies. We employ over 130 staff in the UK and are part of the DDC Group which employs over 3500 staff globally. We have our own in house IT department which undertakes bespoke development for many of our clients campaigns, tailoring set up, output and reporting to meet individual client needs. We have been commended on our flexible approach, turnaround times and quality of services. Our clients like working with us because we give the same amount of attention to all our projects, making each client feel valued.

Services : Document Scanning, image archiving, Fulfilment, Gonaways, Document Management,data capture, inbound response handling, donation handling.

Testimonials :
Age Concern England: “DDC OS provide us with a very comprehensive and efficient service. They currently carry out a wide range of response handling and fulfillment on our behalf, maintaining high levels of service to our supporters both current and new. The account management teams are proactive and attentive, allowing for a close working relationship which ensures processes run smoothly and that we are kept constantly informed on the progress of our campaigns.” Sarah Mott, Supporter Services Manager, Age Concern England Till Receipt Handling, Scanning & Data Capture - Largest Bespoke Market Research Company Globally. DDC provided the client with a combined on-shore / off-shore solution. The till receipts are initially handled, sorted and scanned in the UK. The images are then transmitted to our advanced facility in Manilla where operators manually capture the required data. A set of strict validation rules were agreed with the client to limit the data capture to only relevant data, thus providing a cost effective solution. From receipt to capture the data, files are returned to the client via FTP within a 72-hour period, and at critical reporting times this is reduced to 24-hours. Once the captured data and its image are sent to the client they are stored within our secure offices for a period of time to enable image archiving if required at a later date. Paper copies are also stored before being securely destroyed. The end to end solution is fully auditable and includes stringent quality measures and validation. The Client Said: “The transition process from our previous supplier to DDC was handled in a personal but professional manner which enabled us to change quickly, with no loss in service, and allowed us to reap the benefits in a short time period. The same DDC personnel are consistently involved in every aspect of the relationship, which is very important to us. The results speak for themselves and the flexibility and high level of service we receive from DDC has been a major factor in making this a positive relationship which we hope will continue to develop.”

Full Profile : We supply the full range of document management solutions including:
• Bureau Scanning
• In- house Scanning Systems
• Software Supply
• OCR/ICR Forms Recognition software and processing services
• Offsite scan on demand storage
• Plus all the support systems such as storage devices and scanners
• Ongoing support services.

Our scanning bureau deals with millions of documents per annum and we offer all our clients a safe, secure service which is underpinned by our ISO 9001/2000 Quality Assurance procedures. We will collect your documents , prepare these for scanning, scan and index them to your requirements and provide the results back on CD, DVD or via the internet. We can supply you with state of the art document management software with full database searching to find and view files as and when they are needed.

We also offer a free trial scan so that you can see your documents in a digital form. All we need for this are a few files.

In addition, or as an alternative, we are able to supply you with all the hardware such as scanners and storage devices, our document management software suite called DocStore together will all the necessary technical expertise, training and support to enable you to be self sufficient. In house systems can be anything from simple stand alone solutions to full corporate solutions.

Services : Bureau Scanning
In- house Scanning Systems
Software Supply
OCR/ICR Forms Recognition software and processing services
Offsite scan on demand storage
All hardware such as scanners and storage

Full Profile : Established 15 years ago, we pride ourselves on our flexible approach to document management and can cater for any size or type of documents. Clients include Government Departments, NHS Trusts, Manufacturing, Research and a wide range of other organisations.

Our EDM Software business area supply document and information management solutions which includes automated document capture, records management, version control, automated document retention schedules, workflow and forms processing.

Our Bureau Scanning facility provides a document scanning and data capture service located on our own premises. We collect paperwork from clients, scan and index in our bureau and return on CD or DVD or can FTP data direct to client server. We can handle large volumes of documents such as archive collections and a wide range of document types, for example, invoices, project files, medical records, HR records, photographs, drawings. We also offer an ‘on site’ scanning service for documents which cannot be released from client site.

We also operate a Physical Storage and Retrieval service whereby we store boxes of paperwork in our humidity controlled warehouse on both a short and long term basis.

Information Consultancy is another important area and we can offer advice and guidance on all aspects of information management. Simply by spending time observing your business processes, we will come up with a series of recommendations which we feel will help to build efficiencies into your every day working practices.

Our Business Continuity Services offer you the opportunity to protect your information from being destroyed in a major disaster.

Services : · EDM software,
· Workflow
· Data Capture
· Document scanning
· Form Recognition
· OCR
· Email Archiving
· Mail Room
· Automated Document Retention

Testimonials :
IPC work with a wide range of organisations, supplying a variety of systems and services, most on an on- going basis. Here are quotes from just some of them: ‘We realised the value of scanning to reduce the paper mountain ourselves some years ago, but with the increase in our business and resultant paperwork volumes, we needed to look at alternative solutions. So we called in IPC to provide a fast turnaround Bureau service that has proven to provide us not only with the speed and quality of images and indexing that we require to eradicate the archive, but they are advising us on other business processes to stop the creation of the paper at source. Their attention to detail and advice has been excellent’’….QA dept MSC

‘ When I became responsible for supplying DWP with a contracted payroll service, we were almost totally paper handling based. I called IPC in, who were already providing a Bureau service to our Accounts section, to see what solutions they could provide. The result was a system that scans our incoming post and using OCR technology, delivers data direct from employee completed forms to our payroll system, cutting out the need for data entry. Forms not complying with individual sets of rules are put into workflow for on screen handling. The result has been the ability to supply a faster more cost effective service to DWP and we’ve dramatically reduced the potential filing mountain....CJ Northgate Systems

Full Profile : Document Scanning Solutions Limited provides a simple solution to your electronic document management needs. Currently servicing many organisations including local authorities, registered charities & Housing associations to mention just a few. We have the ability to scan paper from stamp/receipt size up to large format A0 drawings. Using the latest in Kodak Capture Perfect page technology our service is second to none. Located in Bedfordshire we are ideally geographically located. Call today for your free quote or sample.

Services : Scanning from till size to A0

Database solutions for scanned images including online hosting

Box Storage

Data Capture

Forms Processing & OCR

Testimonials :
Document Scanning Solutions has delivered a solution that met the objectives of our business on time and on budget. With a friendly but professional attitude we will be working with them in other areas of our business in the future. Facilities manager.

Full Profile : Document Scanning Facilities:- - A6-A0+ - B&W, Greyscale or Colour - Documents, Drawings, Graphics - Aperture Cards, Microfiche, Microfilm - Data Capture for Indexing Documan (MASS Systems) have invested in excess of £1/2m in document scanning hardware and software technology, including wide format colour scanners, aperture card and document scanners capable of scanning 200 pages per minute. Our services include forms processing, OCR, ICR and data capture solutions using unrivalled software technology. We are able to provide clients with off-site and on-site document scanning services in addition to hardware and software rental if required. Documan Document Management offers a hosted solution, whereby clients’ data is accessible through the internet and stored locally by Documan. The system is safe and secure and is used by many small and medium size enterprises that cannot afford the capital outlay of large document management suites. Documan is your one-stop-shop solution because we partner with the industries leading suppliers including Microsoft, Fujitsu, ACAL IT, Diraq, Oce, Kodak, Canon and ZyLAB.

Services : document management, document scanning, document scanning bureau, aperture card scanning, drawing scanning, data capture, EDMS, microfiche conversion, hosted document management

Testimonials :
Brackenwood Windows - over 1 million scans of new and archived contracts. Reference can be obtained
IFS - London Accountants - Hard copy archive storage, scanning and scan-on-demand.
The AA - specialist scanning for marketing department.
The Youngmans Group - regular scanning of accounts department information. Also, long term contract for drawing scanning (over 60,000)
GFI - Large City Broker - specialist scanning contract with monthly scans. Pick up and scan
The forestry Commission - hard copy storage and secure destruction
Scottish Executive - over 20,000 aperture card scanning project
Many Many more client base

Full Profile : UK Digital Storage provides specialist document scanning bureau services including large back scanning projects, regular scanning work, post room scanning and large format scanning, up to AO in size

The company’s document scanning bureau has the capacity to scan over 2 million images per month. Our latest Kodak 660 scanner captures colour and black/ white documents simultaneously, scanning up to 240 duplex (double sided) images per minute.

UK Digital's experience dates back to 1978 and their quality management systems have achieved ISO9001:2000 accreditation. Clients include 45 local authorities and 30 of the FTSE 250 companies.

Document Scanning Bureau Services - Scanned documents can be stored onto cd in a variety of easily searchable formats and can also be uploaded onto specialist systems, such as Anite.

Post Room Scanning - Make your business truly paperless, our technology can have your post scanned as it arrives.

Document Storage - UK Digital Storage offers secure, easily accessible storage facilities for all your documentation requirements. Their purpose built archiving facilities have the capacity to store up to 38,000 archive boxes.

The premises are protected by VESDA (very early smoke detection alert system) which is around 50 times more sensitive than a smoke alarm. Argon gas storage is also available, offering the best in fire protection.

Premises are fully enclosed by security fencing and 24 hour internal and external passive cctv is installed.

Services : Document Scanning Services, Document Management, Archive Box Storage, Scan on Demand.